media coordinator

Department: Media

Reports to: Media Supervisor/Media Director

Status: Exempt

the agency:

Spawn is a fully integrated advertising agency that’s independent and employee owned (ESOP) which means everyone on our team has “skin in the game.” There are no sideliners at Spawn, just a bold and resourceful team with enough courage to summit any challenge. We know that when the agency succeeds, we succeed as individuals.

Spawn is an agency that punches above its weight. In both 2017 and 2018, we were Ad Age Small Agency of the Year winners – as a standout northwest agency and, nationwide, for great culture. And we’ve been named one of Outside Magazine’s 50 Best Places to Work in America for nine years running.  

We are looking for a Media Coordinator …

position summary:

The media coordinator is an entry-level media position that assists in the execution of all media planning and buying functions within the Agency. A successful media coordinator thrives in a fast-paced, ever-changing environment and would have it no other way.

successful candidates:

  • Are able to work efficiently and accurately under tight deadlines
  • Love numbers and spreadsheets
  • Enjoy working with diverse personalities
  • Are sticklers for details and pride themselves on keeping track of all of them
  • Are able to partner and communicate effectively with teammates that work from a distance


areas of responsibility:

Within 30 days:

  • Generate non-broadcast insertion orders for all clients, including print, digital, and alternative/out-of-home
  • Ensure signed vendor confirmations are received and filed
  • Responsible for updating the buy tracker and updating the team with pending deadlines
  • Ensure media kits and rate cards are current and stored electronically for access by media department
  • Collect media research as requested to assist in building media plans
  • Facilitate contract signing, publication requests, deadline extensions etc. as needed
  • Active participant in weekly department meetings
  • Proficient in Excel – ability to update spreadsheets as needed


Within 60 days:

  • Generate spot market radio buys for all clients
  • Assist with tracking media expenditures to ensure budget compliance and pulling spend reports as needed by clients / department
  • Update the media team on competitive placements
  • Upload all ratings data, order any needed reports
  • Maintain, update, file, organize media resources
    • Including vendor contact lists, media kits, buy tracker


Within 90 days:

  • Responsible for accuracy of reporting across all paid media campaigns
  • Working knowledge of all often used media tools including Strata, Workamagig, Double Click, Google AdWords, 
  • Ability to independently attend and report on vendor meetings
  • Assist in analysis of vendor proposals
  • Provide media updates in weekly staff meetings
  • Assist accounting and media departments with media billing
  • Responsible for ensuring all digital buys pacing
  • Gather and organize competitive research and spending data 


Longer term:

  • Generate presentations on media buy delivery
  • Negotiate and place non-broadcast insertion orders for all clients – includes print, alternative, and digital
  • Negotiate and place broadcast for accounts/markets as assigned
  • Execute media buys timely and within budget
  • Negotiate added value with each buy
  • Work with accounting, media planner/buyer, and vendor to resolve media billing discrepancies
  • Build strong vendor relationships
  • Submit POVs (point-of-view) to account service/clients on media opportunities
  • Assist media planner/buyer as needed with flowcharts, presentations, budget reconciliation, makegoods


knowledge and skills:

  • Excellent interpersonal skills including demonstrated writing and speaking skills
  • Aptitude to quickly learn software tools for planning, buying, tracking, and reporting on paid media placements
  • Strong multi-tasking abilities, ability to negotiate, and close attention to detail
  • Experience in Excel
  • Macintosh operating system proficient

education and experience:

  • Bachelor’s Degree in Marketing, Finance, Business, Communications or related field required.

the perks:

Outstanding benefits. Spawn Ideas pays a generous portion of each employee’s insurance premium for themselves and their families. Beyond the basics, employees can be reimbursed for participating in walk/run races, for park passes, etc. The office is located one block from the Coastal Trail (a popular ski/walk/run trail), and just blocks from salmon fishing right downtown.

In addition, Spawn benefits include being automatically enrolled in our ESOP (employee stock ownership program) plan, annual performance-based discretionary bonus, 401K, medical, dental, vision, paid vacation and sick days, company paid holidays and summer and holiday hours’ programs that allow more time with family and more time enjoying the outdoors.

Spawn Ideas is an equal opportunity employer (EOE). We support diversity in the workforce. Reasonable accommodations will be considered for disabled individuals.

Physical Requirements

Seeing: Able to read reports and use computer

Hearing: Able to hear well enough to communicate with co-workers, vendors, and clients, in person and on phone

Other: Able to lift at least 10 pounds and mobile enough to change paper in computer printers, must have driver’s license and access to personal transportation