accounting & billing clerk

Department: Administrative

Reports to: Chief Financial Officer and Media Director

Status: Exempt

the agency:

Spawn is a fully integrated advertising agency that’s independent and employee owned (ESOP) which means everyone on our team has “skin in the game.” There are no sideliners at Spawn, just a bold and resourceful team with enough courage to summit any challenge. We know that when the agency succeeds, we succeed as individuals.

Spawn is an agency that punches above its weight. In both 2017 and 2018, we were Ad Age Small Agency of the Year winners – as a standout northwest agency and, nationwide, for great culture. And we’ve been named one of Outside Magazine’s 50 Best Places to Work in America for nine years running.  

We are looking for an Accounting & Billing Clerk…

position summary:

To serve as support to the Media Team by coordinating media billing such as invoice review, processing, and billing reconciliation. Maintain files with current vendor specifications and assist department as needed with other administration. To serve as back up for accounting department as needed. Some accounting and/or media experienced preferred.

key responsibilities:

  • Media billing (Twice monthly)
  • Processing broadcast and insertion media invoices on a monthly basis
  • Updating and managing FiveFifty invoices
  • Reviewing monthly media vendor statements
  • Reviewing accrued media order liability report on a monthly basis
  • Paying vcard invoices
  • Running media/accounting reports for media team
  • Fielding vendor calls/emails regarding payment
  • Serving as backup for accounting department including cutting checks as needed

successful candidates:

  • Ability to work independently and as part of a team
  • Ability to solve problems
  • Good organizational and math skills
  • Excellent attention to detail
  • Ability to produce thorough, accurate work on time
  • Willingness to learn and ask questions
  • Ability to interact effectively with Agency personnel and sales representatives
  • Ability to be flexible
  • Willing to assume ownership and responsibility for their work
  • Must exercise discretion in handling confidential materials and information
  • Professional manner and appearance
  • Enthusiastic

knowledge and skills:

  • Macintosh operating system, Microsoft Office, and multiple web browser proficient.
  • Ability to communicate well orally and in writing
  • Aptitude with Microsoft Excel

experience and education:

  • Accounting experience and/or media experience preferred
  • Requires familiarity with computerized accounting procedures

the perks:

Outstanding benefits. Spawn Ideas pays a generous portion of each employee’s insurance premium for themselves and their families. Beyond the basics, employees can be reimbursed for participating in walk/run races, for park passes, etc. If in Anchorage, the office is located one block from the Coastal Trail (a popular ski/walk/run trail), and just blocks from salmon fishing right downtown.

In addition, Spawn benefits include being automatically enrolled in our ESOP (employee stock ownership program) plan, annual performance-based discretionary bonus, 401K, medical, dental, vision, paid vacation and sick days, company paid holidays and summer and holiday hours programs that allow more time with family and more time enjoying the outdoors.

Spawn Ideas is an equal opportunity employer (EOE). We support diversity in the workforce. Reasonable accommodations will be considered for disabled individuals.

Physical Requirements

Seeing: Able to read reports and use computer

Hearing: Able to hear well enough to communicate with co-workers, vendors, and clients, in person and on phone

Other: Able to lift at least 10 pounds and mobile enough to change paper in computer printers, must have a valid driver’s license and access to personal transportation